Monthly Archives: June 2018

New Coast Guard Facility Inspection Form

Effective immediately, USCG facility inspectors are going to start using a new form for facility inspections. The new form, CG-835F, replaces CG-Form 835, “Vessel/Facility Inspection Requirements”. CG-835F is specifically formatted for facility inspections. There are no major changes to the new form or the information collected during the inspection.

Facility owners and operators may start seeing Coast Guard facility inspectors using the new form immediately, but some inspectors may still use the older CG-835 form during the transition.

Click here for a link to the new CG-385F form.

TWIC Reader Delay for Certain Facilities

The Coast Guard has proposed to delay the effective date for implementation of TWIC Readers for certain facilities. The proposed delay is for two categories of facilities:

  • Facilities that handle certain dangerous cargoes in bulk, but do not transfer these cargoes to or from a vessel, and;
  • Facilities that receive vessels carrying certain dangerous cargoes in bulk, but do not, during that vessel-to-facility interface, transfer these bulk cargoes to or from those vessels.

The Coast Guard proposes delaying the effective date for these two categories of facilities by 3 years, until August 23, 2021.

Other vessels and facilities, including facilities that receive large passenger vessels and facilities regulated under 33 CFR 105.295 that handle certain dangerous cargoes in bulk and transfer it to or from a vessel, would be required to comply with the final rule by August 23, 2018.

Click here for the Notice of Proposed Rulemaking.

Click here and here for additional information regarding the TWIC Reader Rule.

Five Quick Things You Can Do to Improve Guard Performance

Review this list with your contract Branch Manager or Supervisor and make these activities part of their everyday routine.

  • Conduct meaningful daily Post Checks. In his book, management guru Ken Blanchard counseled – “Catch them doing something right (a moment of praise); or catch them doing something wrong (counsel them or take corrective action); or have a training moment (briefly review TWIC procedures or emergency call out processes, for example).
  • Don’t deviate from your own rules. If homework is prohibited in the post orders, do not make exceptions.  Same with Internet surfing, digital games, etc.  When you deviate from your own rules, the whole operation can degrade and you are likely to be accused of favoritism.
  • Daily mini-drills keep them on their toes: Place a ladder against the perimeter fence and see how long it takes for patrol to find it.  Spend a moment in the guard building drilling them on proper truck inspections or baggage screening.  Then fill out a brief drill report and file it with your FSP.
  • Require detailed daily activity reports. Insist they are detailed, and follow up on entries often enough so the guards know you review them.
  • Be receptive to questions. Create an atmosphere that encourages security officers to ask questions, seek clarification, and report unusual circumstances.

Don Greenwood & Associates has comprehensive templates for guard contracts, post orders, and security officer training programs.  Give us a call if we can help develop procedures and tune up your guard force.